Easily recover an unsaved workbook in Microsoft Excel
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How To Recover Unsaved Microsoft Office Excel, Word, or PowerPoint Files Closed Before Saving
If they are enabled, it won’t be a problem for you to recover unsaved files and restore previous versions in Excel – But these two features are often misunderstood, so at first let’s define what they mean. Excel AutoSave is a tool that automatically saves a new document that you’ve just created, but haven’t saved yet. It helps you not to lose important data in case of a computer crash or power failure.
Excel AutoRecover helps you retrieve unsaved files after an accidental closure or crash. It allows you to restore to the last saved version which displays in the Document Recovery pane when you start Excel next time. The AutoRecover feature only works on Excel workbooks that have been saved at least once. If you never save a document before a computer crash, the Document Recovery pane won’t show up in Excel. Luckily, the options to auto save and auto recover files are turned on in Excel by default.
If you are not sure, you can easily check them up. Make sure that both Save AutoRecover information every X minutes and Keep the last autosaved version if I close without saving are checked. Click OK. By default the AutoRecover feature is set to automatically save changes to your workbook every 10 minutes. You can shorten or lengthen this interval as you like. If you want to be more secure in case of a crash or electricity failure, you should lower the time interval for saving information.
The more frequently the document is saved, the more versions you have, the more chances to get all the changes back. Now when Excel is configured to auto save and auto recover your documents, you will easily restore a file when something goes wrong. Further in this article you’ll find out how to recover new files that you’ve just created and the ones that you’ve already saved.
How to recover unsaved Excel files Suppose you are working on a new document in Excel and the program locks up unexpectedly. In a few seconds you realize that you didn’t save the workbook. Don’t panic and discover below how to recover an unsaved file.
Choose Recent Workbooks. Scroll down and click on the Recover Unsaved Workbooks button at the bottom of the list. When the Open dialog box pops up, just select the necessary file and click Open. The document will open in Excel and the program will prompt you to save it.
Click on the Save As button in the yellow bar above your worksheet and save the file to the desired location. Recover overwritten Excel files Excel and make it possible not only to restore the unsaved workbooks, but also to recover previous versions of your document. It is especially helpful when you make a mistake that you can’t undo, or when you want to see how the document looked like a few minutes earlier.
See below how to retrieve an overwritten Excel file: Next to the Manage Versions button you’ll see all autosaved versions of your document. Excel automatically saves versions of the workbook at specified intervals, but only if you’ve made changes to your spreadsheet between these intervals.
The name of each version has a date, time and the ” autosave ” note. When you click any of them, it will open along with the most current version of your workbook so that you can compare them and see all the changes. If the program closed incorrectly, the last autosaved file is labeled with the words when I closed without saving. When you open this file in Excel, you’ll get the message above your worksheet.
Just click on the Restore button in the yellow bar to revert to the newer unsaved version of the workbook. Excel deletes all previously autosaved versions when you close the document. If you want to look at the previous version again, it is better to create a backup copy of your data. How to save a backup copy of your workbook Excel’s Auto Backup is a very useful feature that can help you retrieve a previously saved version of your workbook.
Saving a backup copy can protect your work if you accidentally save changes that you do not want to keep or delete the original file. As a result, you will have the current saved information in the original workbook and all previously saved information in the backup copy. Though this feature is very helpful, it is hard enough to find in Excel – So let’s do it together now: Select Computer and click on the Browse button. When the Save As dialog window pops up, click on the small arrow next to the Tools button at the bottom of the window.
Select General Options… from the drop-down list. Now you can rename your file and choose the desired location to save it. Excel will create a backup copy of the document in the same folder. A backed up copy is saved with different. When you open it, Excel will ask you to verify that you really want to open this workbook. Just click Yes and you can restore a previous version of your spreadsheet. Create time-stamped backup versions in Excel – Now you know how to enable the Excel Auto Backup option.
However, every time you save a workbook, a new backup copy will replace the existing one. How can you get back to the earlier version if you’ve already saved the document several times?
Take it easy – you have at least two ways out from this situation. They offer the Save file and create backup tool that helps you create multiple backup versions of your document. Once you install these utilities in Excel, you can use a special keyboard shortcut to save your workbook and automatically create a backup copy. Each version has a timestamp in the file name, so you can easily find the necessary copy according to the date and time it was created.
Just copy it from this article and paste into the code Module. You can create as many backup copies as you want just by pressing a simple shortcut. It will restore a previously saved version of your workbook and won’t overwrite any old backup file.
Each copy is marked with a date and time of backup. Back up Excel files to the cloud For those who use cloud storage services for saving their docs, retrieving overwritten Excel files won’t be a problem at all. Let’s have a closer look at OneDrive , Microsoft’s storage option.
Its biggest strength is that OneDrive is closely tied with Office. As an example, you can quickly open and save OneDrive documents right from your Excel. OneDrive and Excel work together to sync workbooks faster and let you work with other people on shared documents at the same time. When you or your colleague makes changes to a document, OneDrive keeps track of the versions automatically, so you don’t need to store multiple copies of the same document.
With OneDrive’s Version history you’ll be able to see the earlier variants of the file, you’ll know when the document was modified and who made the changes.
You can also restore any of the previous versions if necessary. Another very popular cloud storage service is Dropbox. It keeps snapshots of every change in your Dropbox folder over the last 30 days. So even if you saved a bad change, or if the file has been damaged or deleted, you can restore the document to an older version with only a few clicks.
Dropbox doesn’t work so closely with Microsoft Office as OneDrive, but it is so simple that everybody can master it. Now you know different ways to recover unsaved files and create a backup copy of your workbook in Excel , and And I hope you won’t push the panic button next time when your computer crashes or power goes out.
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Valladares Posted in General I. Regardless, it is a disheartening feeling to think that all that hard work was just flushed down the drain in an instant. When creating documents in Word, Excel, and PowerPoint, Office can automatically save documents in a temporary location so you can retrieve the file in the event it is prematurely closed. In order to do this, however, you need to make sure Office is configured to auto recover and auto save your documents. In each program, select the File menu and click on Options from the left hand menu.
VIDEO: Recover an earlier version of an Office file
How to Retrieve “Unsaved” Excel File Saved with Autosave Hoping it was saved by your “Autosave” feature? I just closed it right away. I accidentally clicked “don’t save” on a file and then I closed. I really need this If I made an excel file and close that file without saving it where these files go?. Changes were made in Microsoft® Excel® and which make the Save auto recover information; Keep the last autosaved version if I close without saving To enable the Save auto recover information options.